Hello there!! I know it’s been awhile since I’ve created a blog post! My nursing leadership life expanded rapidly and continues to evolve. It’s been a challenge attempting to sustain – thankfully I have a few great teammates who help keep me organized, support me beyond all I could ask for as well as a strong nursing tribe who listen, provide input, keep me balanced> It’s wonderful when you have a team that provide who know what your capable of and provide reassurance when you need it the most! Thank you – DA, SB, SB, BH, TDJ, HSK, AT, and KO (SB is an intentional duplicate – two members of my nursing tribe with the same initials).
As Gretchen Rubin says, “Outer order creates inner calm” and with the increase on my total number of FTEs – my first area of business is to reduce my current email count (total count pictured above) to less than 100 before this year ends! This seems very ambitious as fourth quarter is typically sent completing annual evaluations in addition to the day-to-day. However, with a goal and plan established, I CAN DO THIS! In a previous blog post I mentioned the concept of a PDSA – Plan, Do, Study, Act. This strategy is how I plan to manage my emails.
- Start with research. The internet has increased our ability to find answers and solutions to any and everything imaginable! Remember the best resources come from academic databases and/or reliable publications.
- Block 60 minutes daily to review emails in the morning and 30-45 minutes before the end of the work day.
- Block focus time daily to accomplish task uninterrupted, which will allow more productivity.
- Implement a two minute email rule – if I can read and respond even if not a high priority email in less than two minutes I accomplish more than initiating a response to draft and complete later. Longer email reads/replies can be added a follow up on my To Do list.
- Organize emails – use email mailbox features such as – flags, folders, sub-folders, reminders, rules, etc. Once read/responded file into folder or delete!
- Lastly, I may consider encouraging my colleagues to send me less emails and/or less lengthy emails? For lengthy/complicated emails to call or discuss in person. We’ll see how the strategies above go and reserve this strategy.
The last two components – Study and Act revolve around the Do cycle. Therefore, outcomes will not be available until sufficient time has been allocated to implement and validate if the strategies listed are effective and/or need adjustments. So, stay tuned on my email management outcomes!
What successful strategies do you implement to manage your work and/or personal email inbox count that may be helpful to myself or other readers? Please share your comments 🙂